In addition, the Polish law defines other cases that can be related to foreign scientists when the work permit is not required:
Work permit is not required in case of foreigners who:
- are employed at scientific/research positions (e.g. assistant, adjunct, professor etc.) at Polish public research institutions: universities, also including private universities, research institutes and institutes of the Polish Academy of Sciences,
- are full-time students or full-time doctoral candidates in Poland,
- have a Polish national visa for the purpose of conducting scientific research (number 13),
- have a temporary residence permit for the purpose of conducting scientific research or a temporary residence permit for the purpose of highly qualified empoyment (EU Blue Card),
- are family members of foreigners who have a temporary residence permit for the purpose of conducting scientific research or a temporary residence permit for the purpose of highly qualified employment,
- have a residence permit of another European country with a note "researcher" who come to Poland to conduct a part of the scientific research based on the short-term mobility rule (for up to 6 months),
- are family members of the citizens of the European Union, Iceland, Liechtenstein, Norway or Switzerland,
- have graduated from Polish secondary schools and universities (only full-time courses),
- run a training course, participate in professional training, fulfil an advisory or supervisory function or other function requiring special qualifications and skills within European Union programmes or other international aid programmes, also based on loans taken by the government of Poland,
- conduct occasional lectures or presentations of a particular scientific or artistic value (up to 30 days in a calendar year),
- have permanent residence permit in Poland,
- have residence permit as a European Union long-term residents in Poland,
- have temporary residence permit in order to join family,
- are citizens of Armenia, Belarus, Moldova, Russia, Ukraine and Georgia: citizens of these countries can work in Poland without the work permit up to 6 months within subsequent 12 months. In order to employ a foreigner, the Polish employer has to register in a labour office (urząd pracy) a special declaration of intending to hire him/her. Information for Polish employers is available in Polish here.
In other than the above-mentioned cases, including research employees working at private institutions (companies, SMEs, etc.) in Poland, the work permit is required.
The above list includes selected cases that are most relevant to performing scientific research or related activities.
The list of other cases when work permit is not required is provided by the Office for Foreigners.
A work permit is issued by a relevant Voivodship Office (pl. Urząd Wojewódzki) on the request of the employer. The work permit includes: the name of the employer, position or type of work, minimum salary required by law, mode (ful-time/part-time) and the permit's validity date.
There are several types of work permits for which different conditions apply:
- Type A – issued for foreigners who work in Poland for an employer whose headquarters, place of residence or a department, plant or a different form of activity is located on the territory of Poland,
- Type B – applies to foreigners who stay on the territory of Poland for a period exceeding 6 months within a period of 12 months, in order to perform the function of a board member in an entity that has been given legal personality entered in the register of entrepreneurs or which is a share-holding company,
- Type C – concerns foreigners who perform work for a foreign employer and are delegated to Poland for a period not exceeding 30 days in a calendar year to a branch, plant or an affiliated entity,
- Type D – issued for a foreigner who performs work for a foreign employer who does not have a branch, plant or a different form of a business activity in Poland; the employee is delegated to Poland to execute export services (temporary and of casual nature),
- Type E – applies to those who work for a foreign employer and are delegated to Poland for a period not exceeding 30 days within 6 subsequent months for other purposes than the above-mentioned.
A work permit authorizes a foreigner to work only for this particular employer specified in the work permit. In order to perform work for another employer, a new work permit is required.
If a foreigner works in Poland illegally, he/she is subject to a fine ranging from PLN 1000 to PLN 5000.